The Parochial Church Council (PCC) of St Andrews Westlands


  1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).


  1. Who are we?

The PCC of St Andrews Westlands is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.


  1. How do we process your personal data?

The PCC of St Andrew’s Westlands complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.


We use your personal data for the following purposes: –

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
  • To administer membership records;
  • To fundraise and promote the interests of the charity;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you occasionally of news, events, activities and services running at St Andrews;
  • For office holders, to share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that will be occurring in the diocese and in which you may be interested.


  1. What is the legal basis for processing your personal data?


  • Our usual basis for holding data is legitimate interest. We are a people-centred organisation and have a vital interest in keeping in contact with those who are church members or regular participants. Note also a) Those being baptised formally become members of the church, and they and/or their parents/ guardians make public promises to enable them to participate in the life of the church. To facilitate this we therefore hold contact data for the following 7 years. We alert people to this at our baptism preparation sessions.
  1. b) We see it as a vital part of our ministry to provide some ongoing support for the next of kin who arrange a funeral with us – and we therefore retain their contact details for the following 12 months (from 06/2018 the contact card given to next of kin will include the church website address to give them easy access to this GDPR notice)
  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
  • As the Charity uses the Diocesan Payroll Agency, employee information is shared with the Lichfield Diocesan Board of Finance for processing purposes only and will not be used for any other purposes without your consent
  • For some activities where participation in a time-limited or sporadic event may not be seen as becoming a member of the church (most obviously Messy church and Holiday club) we will continue to obtain explicit consent of the data subject so that we can keep you informed about related events that may also be of interest.


  1. Sharing your personal data
    Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent. We commit to taking appropriate security measures to protect your data.


  1. How long do we keep your personal data?

We retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

  1. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • The right to request a copy of your personal data which the PCC of St Andrew’s Westlands holds about you;
  • The right to request that the PCC of St Andrew’s Westlands corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the PCC of St Andrew’s Westlands to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.


  1. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.


  1. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Vicar at 50 Kingsway West, Newcastle Under Lyme  ST5 3PU  01782 619594

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.